From approved time to sent invoice
Drafts assemble from approved time and cost, apply the contract, and reconcile before anything reaches a client.
Platform / Revenue & Cash
From approved work to collected cash, without the ten-day gap.
The full cash lifecycle behind the work, not just the invoice.
Revenue and cash Firmwide collections pipeline
$3.82M engagement value · as of today Billed $3.41M invoiced to date
Collected $2.23M 65% of billed
Outstanding AR $785K issued and unpaid
Unbilled WIP $412K delivered, not yet invoiced
Where the engagement value actually sits Billed is not collected, and delivered is not billed.
- Collected $2.23M 58%
- Partially collected $394K 10%
- Outstanding AR $785K 21%
- Unbilled WIP $412K 11%
Days sales outstanding Against the terms in the contracts, not a generic benchmark.
52 days · terms net 45
net 45
Seven days beyond terms across the portfolio.
Outstanding by age $785K issued and unpaid.
$312K Current
$204K 30–60
$148K 60–90
$121K 90+
Who is holding it Outstanding by client, with days since invoice.
| Client | Outstanding | Days | Status |
|---|---|---|---|
| Keystone Clinics | $228K | 61 | Past terms |
| Meridian Foods | $164K | 38 | Within terms |
| HarborPoint Logistics | $141K | 74 | Chase |
| Gridline Energy Partners | $132K | 29 | Within terms |
| Baker Hughes | $120K | 96 | Chase |
Engagement value split four ways, with DSO against the terms in the contracts.
In the product
How Octayne handles it.
- Billing and invoicing
- Collections and AR
- WIP and unbilled revenue
- QuickBooks two-way sync
- Revenue recognition
Invoice assembly
Drafts built from approved time and cost on the contract terms.
Contract terms
Rate cards, caps, retainers, not-to-exceed and billing increments.
QuickBooks two-way
Invoices, payments, bills and card spend, as they post.
WIP and unbilled
What has been earned and not yet invoiced, by age.
AR and collections
Aging, DSO against terms, and the cadence that chases it.
Reminders
Pre-approved templates only. Nothing goes out unsigned.
Revenue recognition
Recognized against delivery rather than against the invoice date.
Exception review
Every draft that will not reconcile, with the reason attached.
Unbilled is a number, not a mystery
WIP that has not been invoiced is visible per engagement alongside outstanding AR and days sales outstanding against terms.
One ledger with finance
Two-way QuickBooks sync so the delivery view and the accounting view do not diverge.
One invoice
Drafted on cadence. Never sent on its own.
The retainer assembled itself on the fourth, as it has for nine months. It is five days past its send date, so it came to a person — with the exact message it would send, and nothing sent until you submit.
Billing & Invoice › El Centro de Corazon › ECC26–05
Late to send Send history 8 of 8 months on time
Suggested actions pick one Octayne can do these — you approve
Send El Centro retainer now Octayne recommends $3,000
Sends to billing@elcentro.org. Matches the 9-month pattern; the client expects it.
What this action includes
Tobilling@elcentro.org SubjectInvoice ECC26–05 · Leadership Workshop Retainer
| Line item | Qty | Rate | Amount |
|---|---|---|---|
| Monthly retainer · May 2026 | 1 | $3,000 | $3,000.00 |
| Total | $3,000.00 |
Net-30. Payment due Jun 8, 2026. Pre-approved template; no rate changes.
Hold the draft and note a reason
Pauses the invoice, logs the hold, and surfaces it again tomorrow.
1 of 2 actions queued
Save draft ✓ Apply 1 action
The QuickBooks bridge
Accounting and delivery, the same number.
Invoices, payments, bills and card spend pulled as they post and attributed to the approved time and workstream they belong to. Delivery and the ledger stop disagreeing at month end.
QuickBooks Two-way · Online
Connected · last sync 4 min ago Out of QuickBooks Attributed in Octayne
Invoice 1042 $18,400
Gridline Energy Partners Sent 12 May 78.5h of approved time Matched
Gridline Advisory — Phase I · ADV-204 Payment received $18,400
Gridline Energy Partners Cleared 09 Jun Clears AR in full Matched
Days to pay 28 · under the 45-day target Vendor bill $6,250
Trellis Data Due 30 Jun Subcontractor cost, Phase I Matched
Counted against margin the day it posts, not at close Card expense $412
Ramp · travel 14 May No engagement on the receipt For review
Two candidates within the date range — needs a person
Invoices, payments, bills and card spend are pulled as they post and attributed to
the approved time and the workstream they belong to. Delivery and the ledger stay
the same number — nobody reconciles them at month end.
23 documents this cycle
21 attributed automatically
2 waiting on a human
0 keyed by hand
Inputs and outputs
What it uses, and what you get.
What it uses The systems and records it reads from.
- Approved time
- Approved expense
- Contract terms
- Rate card
- Vendor cost
- QuickBooks, two-way
What you get out What a partner can act on Monday morning.
- A reconciled draft
- Exceptions, with the reason
- WIP and unbilled
- AR aging
- Revenue recognition
The agentic layer
Agents that work here.
Revenue Billing Agent Assembles the invoice from approved time and cost, resolves the exceptions, and holds the draft until it reconciles to the contract. Compliance Review Agent Reads every entry against engagement rules, rate cards and narrative standards — and escalates only what a partner actually needs to see.
Next step
See it run against one of your live engagements.
Bring an engagement that worried you. We will show you where the margin went, and the week Octayne would have told you.