Capture / Time Agent

Nobody starts a timer.
The week is already written.

Ambient time tracking across calendar, mail, desktop and browser. Hours flow in from where the work already happens, written in each professional's own voice — so labour cost never lags the work.

Ambient time tracking No timer was started. Nothing was typed.
Miles Chen · Thu 21 May
The day Octayne observed 4.50h attributed · 4 sources
08:0010:0012:0014:0016:0018:00

What it read

  1. Outlook calendar 09:00 – 11:30 Gridline CFO — integration scope review Accepted, attended, five attendees from the client side.
    2.50h
  2. Outlook mail 11:40 – 12:05 3 threads · RE: revised cutover date Same matter, same counterparties, inside the engagement.
    0.40h
  3. Excel · desktop 13:15 – 14:35 Gridline_Budget_v4.xlsx Active editing, not idle. Matched to the engagement folder.
    1.30h
  4. Jira · browser 15:10 – 15:28 GRD-412 · Re-baseline reporting workstream Ticket linked to the Phase I workstream.
    0.30h

Attributed to one engagement 4.50h

The entry it drafted

Update entry Draft · awaiting confirmation
Assembled from Outlook calendar, Outlook mail, Excel and Jira. Every source is listed on the entry.
✓ Confirm entry Edit Miles confirms. Miles does not compose.
6.50h drafted across 3 engagements today · Nothing is submitted until he confirms it

The problem

Why this goes wrong today.

  1. 01
    The week is reconstructed on Friday

    Nobody remembers Tuesday afternoon. The entry that gets written is the one that is easy to write, not the one that happened.

  2. 02
    The gap is never small

    Work that goes uncaptured is not evenly distributed. It concentrates in the senior people whose hours are worth the most.

  3. 03
    Chasing it costs more than the time

    A delivery lead spends Monday asking eight people for last week, and still submits the timesheet incomplete.

How it works

What it actually does.

  1. 01 Watch the work, not the clock Capture runs across calendar, mail, tickets, desktop applications and browser tabs. Nobody starts a timer.
  2. 02 Attribute to the engagement Each block of activity is matched to a project, workstream and task type using the same rules your delivery leads already set.
  3. 03 Draft in their voice Narratives are written from the professional’s own prior entries, so the language reads like theirs and not like a machine’s.
  4. 04 They confirm; they don’t compose The day arrives already written. Confirming a drafted week takes minutes instead of the Friday afternoon everyone loses.

When a day goes missing

It found the gap, and stopped.

Thursday was booked and attended, but never logged

Miles had a full-day SummitCare workshop on the calendar. Mail and desktop activity agree it happened. Nothing is logged against it, and he has logged every other day this week.

8h unlogged · billable
This week 1 gap · 4 clean · grouped by person ✓ Approve all clean
CM Chen, Miles Consultant 1 gap · 32.00h
Thu, May 22 SummitCare · workshop 0.00h

Calendar shows a full day on site with SummitCare operations. Two mail threads and four hours of deck activity on the same matter. No entry against any of it.

Octayne · I can see the day happened. I will not write the narrative — I was not in the room.
Nudge with a note · sent to Miles draft from Octayne · edit freely
Hi Miles — Thursday looks like a full day at the SummitCare workshop, but there is no entry against it. Could you log it? I can pre-fill the project and code if that helps.
Send nudge ✓ Mark non-billable Nothing is sent until you submit
2 more entries this week

Inputs and outputs

What it reads, and what it does.

What it reads Everything it is given access to.
  • Calendar events and mail metadata
  • Desktop and browser activity, where opted in
  • Ticket and issue systems connected to the engagement
  • Your project, workstream and task-type structure
What it derives The signals it builds from that.
  • Which engagement it belongs to
  • Whether it is billable
  • How this person writes
What it does with it The action each signal triggers.
  • Drafts the entry in their voice
  • Nudges when a day is missing
  • Waits for their confirmation
What reaches a human

Activity it cannot confidently attribute. Rather than inventing a billable narrative for work it did not do, it leaves the block unattributed and asks the person who did it.

Works alongside

Compliance Review Agent Reads every entry against engagement rules Revenue Billing Agent Assembles and reconciles the invoice Overview All five agents The full agentic layer

Next step

See it run against one of your live engagements.

Bring an engagement that worried you. We will show you where the margin went, and the week Octayne would have told you.

Request a demo See pricing